Volunteer Roles - May 25 In Person Ceremony
These roles take place primarily onsite at Louis Armstrong Stadium, Flushing Meadows, Queens, unless specifically noted as virtual roles.
Volunteer Organization
| Thursday, May 25, 2023 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| 7:00 AM - 3:00 PM | Volunteer Relations 7:00 AM - 3:00 PM Assist with the organization of the volunteer area, including:
Staff Room (Ball Player Meeting Area) 2 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Guest Relations
| Thursday, May 25, 2023 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| 8:30 AM - 12:00 PM | Ticket Troubleshooters 8:30 AM - 12:00 PM Assist graduates and guests, as needed, with addressing any ticket issues. Main Entrance 2 | Graduate Greeters 8:30 AM - 12:00 PM Greet graduates as they arrive and direct them to the robing area. Main Entrance / Outer Area for students 4 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 8:30 AM - 12:30 PM | Program and Pompom Distributors 8:30 AM - 12:30 PM Greet and welcome guests, hand-out pompoms and programs. Promenade/Loge Levels 6 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 9:00 AM - 12:00 PM | VIP Greeter 9:00 AM - 12:00 PM Greet and direct VIPs guests from West Gate parking area (Emcee, Student Speaker, Student Vocalist, Foundation Board members) West Gate (Entrance) 2 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Graduate Organization
| Thursday, May 25, 2023 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| 7:30 AM - 1:00 PM | Section Leader for Bachelors Degree Graduates 7:30 AM - 1:00 PM Registration for this Role requires a two-day time commitment (set up on May 24, and working as a section leader for the ceremony on May 25), and requires the use of a headset and walkie. Serve as the point person for instructions to, and questions from, volunteers in this section. Ensure graduates are lined up properly by major and, when directed, move processional to court. Once processional is completed, make sure the area is completely packed, label boxes for return to campus, seal and set out to be moved to the loading dock. Outer Bachelor Student Area 2 | Section Leader for Masters Degree Students 7:30 AM - 1:00 PM Registration for this Role requires a two-day time commitment (set up on May 24, and working as a section leader for the ceremony on May 25), and requires the use of a headset and walkie. Serve as the point person for instructions to, and questions from, volunteers in this section. Ensure graduates are lined up properly by major and, when directed, move processional to court. Once processional is completed, make sure the area is completely packed, label boxes for return to campus, seal and set out to be moved to the loading dock.
Outer Masters Student Area 1 | Section Leader for Certificate Students 7:30 AM - 1:00 PM Registration for this Role requires a two-day time commitment (set up on May 24, and working as a section leader for the ceremony on May 25), and requires the use of a headset and walkie. Serve as the point person for instructions to, and questions from, volunteers in this section. Ensure graduates are lined up properly by major and, when directed, move processional to court. Once processional is completed, make sure the area is completely packed, label boxes for return to campus, seal and set out to be moved to the loading dock. Outer Bachelor Student Area 1 | Section Leader for Adv. Certificate Students 7:30 AM - 1:00 PM Registration for this Role requires a two-day time commitment (set up on May 24, and working as a section leader for the ceremony on May 25), and requires the use of a headset and walkie. Serve as the point person for instructions to, and questions from, volunteers in this section. Ensure graduates are lined up properly by major and, when directed, move processional to court. Once processional is completed, make sure the area is completely packed, label boxes for return to campus, seal and set out to be moved to the loading dock. Outer Bachelor Student Area 1 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Thursday, May 25, 2023 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| 8:00 AM - 12:00 PM | Distribute Honor Cords 8:00 AM - 12:00 PM Based on lists provided, distribute honor cords to eligible graduates, checking them off a list. Honor cords are expected to include:
In-Person/ With Student Leads 2 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Thursday, May 25, 2023 | ||||
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| Organize Graduates: Certificate in Child Dev. Associate, Certificate in Medical Coding | 2 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Advance Certs. Area |
| Organize Graduates: MS in Nursing Informatics | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, hood, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Masters Area |
| Organize Graduates: Adv. Certificate in Project Management | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Advance Certs. Area |
| Organize Graduates: BS in Nursing | 3 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Bachelors Area |
| Organize Graduates: BS in Business | 3 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Bachelors Area |
| Organize Graduates: BA in Communication and Media | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Bachelors Area |
| Organize Graduates: BA in Psychology | 2 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Bachelors Area |
| Organize Graduates: Adv. Certificate in Immigration Law | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Advance Certs. Area |
| Organize Graduates: Adv. Certificate in Disability Studies, Immigration Law, Project Management, Youth Studies | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Advance Certs. Area |
| Organize Graduates: BA in Sociology | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Bachelors Area |
| Organize Graduates: BA in Human Relations | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Bachelors Area |
| Organize Graduates: BA in Liberal Studies | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Bachelors Area |
| Organize Graduates: BS in Health Services Administration | 3 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Bachelors Area |
| Organize Graduates: BS in Health Info Management | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Bachelors Area |
| Organize Graduates: MA in Psychology | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, hood, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Masters Area |
| Organize Graduates: Adv. Certificate in Management | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Advance Certs. Area |
| Organize Graduates: MA in Museum Studies | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, hood, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Masters Area |
| Organize Graduates: MA in Youth Studies | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, hood, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Masters Area |
| Organize Graduates: Adv. Certificate in Youth Studies | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Advance Certs. Area |
| Organize Graduates: Adv. Certificate in Disability Studies in Higher Education | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Advance Certs. Area |
| Organize Graduates: Certificate in Medical Coding | 2 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Advance Certs. Area |
| Organize Graduates: MA in Applied Theatre | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, hood, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Masters Area |
| Organize Graduates: BS in Information Systems | 2 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Bachelors Area |
| Organize Graduates: MS in Nursing Education | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, hood, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Masters Area |
| Organize Graduates: MS in Health Information Management | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, hood, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Masters Area |
| Organize Graduates: MS in Research Administration & Compliance | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, hood, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Masters Area |
| Organize Graduates: MA in Disability Studies | 2 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, hood, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Masters Area |
| Organize Graduates: MS in Disability Services in Higher Education / MA in Disability Studies | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, hood, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Masters Area |
| Organize Graduates: BA in Disability Studies | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Bachelors Area |
| Organize Graduates: MS in Data Science | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, hood, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Masters Area |
| Organize Graduates: MS in Business Management and Leadership | 2 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, hood, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). All those in this role are required to assist with repacking materials in the section following the processional. | Outer Masters Area |
| Organize Graduates: MS in Nursing Education, Nursing Informatics, Nursing Organizational Leadership | 1 | 8:00 AM - 12:00 PM | Ensure each graduating student has their name reader card, hood, cap, gown, and tassel. When directed, organize students to line up for the processional. Program books listing all graduates will on each seat inside the graduate seating area (on the court). | Outer Masters Area |
| Assist Late Arriving Graduates | 2 | 10:45 AM - 12:30 PM | Assist late graduate arrivals to get their name card and their seat in the Stadium and keep a list of the names/programs of those students. | Main Entrance / Club Level |
Stage Party Organization
| Thursday, May 25, 2023 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| 7:00 AM - 3:00 PM | Greet and Organize the Stage Party 7:00 AM - 3:00 PM Greet members of the stage party, assist them with finding their regalia, line them up in order for procession and lead them to the court entrance. Following the ceremony, assist with reorganizing the regalia and packing up items to return to the school. Stage Party Room (Umpire's Lounge) 4 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Graduate / Stage Party Accommodations
| Thursday, May 25, 2023 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| 8:30 AM - 2:00 PM | Accommodations Team 8:30 AM - 2:00 PM Registration for this Role requires a two-day time commitment (set up on May 24, and working the ceremony on May 25). Assist with graduate and stage party accommodation needs, utilizing USTA staff as needed. Main Entrance / Outer Area for students 3 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Graduate Seating Marshals
| Thursday, May 25, 2023 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| 10:00 AM - 2:00 PM | Student Seating Marshals 10:00 AM - 2:00 PM Direct students to seats (processional), to stage (crossing), and back to seats prior to the tassel turn and the recessional. Court Level / Lower Bowl 6 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Ceremony Production
| Thursday, May 25, 2023 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| 7:00 AM - 2:00 PM | Marching Order Team 7:00 AM - 2:00 PM Operate the Marching Order system, confirming the system is functioning, scanning and advancing for degree and name announcements. Stage Area 3 | Stage Manager Assistant 7:00 AM - 2:00 PM Assist stage manager in directing production crew as needed, managing last sound checks, and answering questions from stage party. Registration for this Role requires a two-day time commitment. Stage - Court Level 1 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 8:00 AM - 2:00 PM | Graphics, Video and LiveStream Manager 8:00 AM - 2:00 PM Coordinate with on site production team and stage manager to ensure that the graphics, video, and music are operational on site, and that the LiveStream is functioning when necessary. Ensure LiveStream is turned off at the start of the recessional. 2 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 10:00 AM - 2:00 PM | Stand By Name Reader 10:00 AM - 2:00 PM Read student names (if needed) during stage crossing (on-stage role) Stage Area 2 | LiveStream Monitor 10:00 AM - 2:00 PM Monitor and respond to incoming chat from virtual audience on YouTube and across other social channels as necessary. Remote/YouTube 2 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Breakdown
| Thursday, May 25, 2023 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| 2:00 PM - 4:00 PM | Assist with Stage Area Breakdown 2:00 PM - 4:00 PM Clear stage area of CUNY SPS items, including packing up and remaining items, such as:
Registration for this Role requires a 2 day time commitment. Court Level 6 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
